WH040 Administrative Assistant

Primary Responsibilities: Assist the Directors in day to day routine activities, internal department coordination and any other task assigned by the Directors from Time to Time.

Reporting Structure
Reporting to: Directors and HODs .

Required Skill:

Excellent Personality and communication skills, Good Command over English language, good knowledge of MS
Office and google products (Calendar, Keep Etc.), skilled in written communication , very good with coordination and interpersonal relationships, should be a learner by focusing on companies core purpose and core values.

Key Result Areas
Internal:
1>. All types of communication with Existing and New Clients.
2>. Handling office tasks, such as filing, generating reports and presentations.
3>. Plan meetings and take detailed minutes.
4>. Develop and maintain a filing system

5>. Submit and reconcile expense reports
6>. Cordinate with HODs for Day to Day

External:

1>. Making travel arrangements, such as booking flights, cars, and and New Clients making hotel reservations.

2>. Cordinate with Clients who are in touch with HODs and generating reports and presentations. Director.

3>. Screening phone calls and routing callers to the appropriate person.

4>. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

5>. Greet and assist visitors.

6>. Maintain polite and professional communication via phone, e- internal communication and activities. mail, and mail.

Job description: We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.Job will require knowledge of
Marketing Techniques via different medias, good intrapersonal communication skills, Self Confidence.